Im an accountant for a small company (4 employees) and the two officers frequently pay for business expenses with personal funds. The problem is, this is the first year I am working for them, the previous accountant didnt bother to record the business expenses at all, and the officers sometimes they lose their receipts so I may not receive them until a month later.We are on accrual basis and I know I can make an adjusting entry within the current month, but I just wanted to know if there is any other "correct" option (in Quickbooks, obviously one COULD go back to the month in question and enter it in, but I wouldnt call this a "correct" option because we print monthly reports and doing this could/would change the figures). I need to issue a reimbursement check today, so I will just note that these expenses were from a previous date in my journal entries, but I just wanted to know if I might have a different option just for the sake of having less "clutter" (adjusting entries) on my books..--Answer1:I am not a certified accountant, but have used quick books quite a bit and done bookkeeping for a small business before.From my experience I would suggest to log the entries in the current month, when you got the receipt, and explain the circumstances.Then with the new year coming up I would tell your employers that you want to set up a new accounting policy/practice. Tell them you need any receipts turned in no later than 1 month for any reimbursement, etc. Explain to the boss that you will be a better asset and better keep track of expenses that way. Just a suggestion..--Answer2:If the dollar amounts are not significant and vary within a given range each month I would not worry about it and post the expenses as of the month you reimburse them. As accountants we are trained to get everything correct and accurate but we also have to weight the cost/benefit of what we are doing.